We will process any personal information we obtain in the course of providing our services to you in accordance with all relevant data protection legislation and in line with our Data Protection Policy.
We are committed to ensuring that your privacy is protected and that you know how your data is used and what your rights are.
Controller
Whitecap Underwriting Europe s.r.o. is the controller of your data for the purpose of the sale and administration of your contract of reinsurance.
If you have any questions about how we handle your data, you can contact our data protection representative at our registered address:
Whitecap Underwriting Europe s.r.o.
Belgická 196/38,
Vinohrady, 120 00 Praha 2
Czech Republic
Alternatively, you can email us at compliance@whitecapuw.com
Purpose
Any personal data we collect will come directly from you or your chosen representative. This may include, for example, your name, your address, your contact details, information relevant to your policy, and demographic information. At times and dependent upon the nature of your policy, this may include data that the law classifies as being part of a special category, such as data relating to your health or criminal convictions.
We only use your data for the purpose of providing you with a reinsurance cover and the services associated therewith, and potentially to provide you with marketing material in relation to products, services, and information that we believe you may find interesting.
Data we collect from you may form part of a statutory or contractual requirement that we need to meet in order to provide you with a reinsurance cover.
Basis
Data protection legislation requires us to have a lawful basis for processing your personal data. We rely on the following when arranging your contract of reinsurance:
Where your data is part of a special category, we will only process it on the basis that it is in the public interest to do so, under the legal exemption.
Duration
We will only hold your data for as long as we require it to fulfil the purpose for which it was collected. On this basis, we may hold your data for up 5 years post-expiry of your reinsurance and settlement of all related claims/recoveries.
Administration
In administering your reinsurance, it will be necessary for us to pass such information to other intermediaries, reinsurers and other relevant product or service providers which may also provide us with business and compliance support. This is standard practice within the reinsurance industry where it is necessary to share information in order to place, quantify and underwrite risks, to assess overall risk exposure and to process claims. It is also necessary to determine the premium payable and to administer our business.
We may also disclose details to relevant parties, as necessary, to comply with regulatory or legal requirements. We may contact you or pass your details to other companies associated with us in order to promote products or services which may be of interest to you. We will not otherwise use or disclose the personal information we hold without your consent.
We may transfer your data to third parties outside the EU/EEA solely for the purposes of administering our business and underwriting and claims processing purposes in line with the applicable regulations. Such parties are not permitted to use your personal data for any other purpose than for what has been agreed with us. These parties are also required to safeguard your personal data through the use of appropriate technical and organisational data security measures and are prohibited from disclosing or sharing your data with other third parties without our prior authorisation, or unless as required by law.
Cookies
We will collect your personal data when you visit our website, where we will collect your unique online electronic identifier; this is commonly known as an IP address.
We will also collect electronic personal data when you first visit our website where we will place a small text file that is commonly known as a cookie on your computer. Cookies enable this website to remember your actions and preferences over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.
Our site may contain links to other sites. Such other sites may also make use of their own cookies and will have their own privacy policies. You should carefully review the privacy policies and practices of other sites, as we cannot control or be responsible for their privacy practices. We do not accept any liability for the privacy practices of such third party websites and your use of such websites is at your own risk.
Your rights
It is important to us that you are aware of the rights you have in relation to the personal data we hold about you. You can:
You can exercise any of these rights by contacting our data protection representative as per the details above.
Laws and regulations
Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
Other laws and regulations applicable in the area of personal data processing and protection.
